Kanban Boards in Gmail and Google Workspace users statistics

Visual Kanban for Google Tasks & Gmail: turn emails into tasks, share boards, track with due dates, tags & comments.

🧩 Kanban Tasks: Project Management for Gmail & Google Workspace

Kanban Tasks brings visual project management directly into Google Workspace. You don't need extra tabs or new platforms to learn. It's one of the few Google Workspace project management tools that actually lives inside Gmail, turning your inbox into a fully functional Kanban board without breaking your flow.

If you're a freelancer balancing client work, a startup founder managing a scrappy team, a developer juggling sprints alongside email, or simply want to get yourself organized, Kanban Tasks will help you manage your projects and keep track of tasks, everything in one place.

⚡️ Why Kanban Tasks Works Where Other Tools Don't

Most project management tools ask you to leave Gmail to use them. Kanban Tasks doesn't. It's a native Chrome extension for productivity that embeds directly into the Google Workspace, so your tasks and your email stay in the same context at all times.

Turn your personal Google Tasks and team projects into drag-and-drop boards that look and feel like native Google. Create multiple boards, invite teammates, assign tasks, set due dates, add comments and attachments, all from the Gmail sidebar.

If you also want a simple CRM for leads and customers on top of Google Contacts, you can install our separate “Sales CRM” plugin by Tooling Studio. Both plugins are designed to live side-by-side in the same workspace.

🤖 A Brand New Set of AI Project Management Tools

Kanban Tasks is evolving beyond a static board into an actionable system you can operate through AI. With MCP integration, you can connect large language models directly to your workspace and instruct them to take real actions on your boards.

This changes how work gets managed. Instead of manually creating, updating, and organizing tasks, you can delegate those actions to AI and focus on decisions.

Use natural language to operate your projects:

• Ask an AI to read a call transcript and generate structured tasks, assign owners, and set priorities based on what was discussed. • Have the AI scan email threads in Gmail and turn commitments, requests, and follow-ups into actionable tasks linked to the original conversation. • Update work in bulk by intent. For example, mark all tasks tagged under a specific project as completed, reorganize priorities, or move entire groups of tasks across columns instantly. • It’s like your personal AI agent for project management. Simple, practical, and built inside your Google Workspace.

Key advantages of AI & MCP functionalities:

• Reduce manual task creation and admin work. Most of the overhead in project management comes from maintaining the system. AI removes that layer. • Keep context intact. Tasks generated from emails or transcripts remain tied to their source, so nothing loses meaning or traceability. • Operate at scale. Whether it’s a single board or multiple projects, actions that would take minutes or hours can be completed in seconds. • Standardize execution. AI applies consistent logic when creating and organizing tasks, reducing human error and inconsistency across teams. • For teams looking for AI powered project management tools, this is a shift from passive applications to active systems. Instead of asking “what should I do next,” you can instruct your workspace to do it.

✨ Plans & Pricing

• Personal (free forever): Unlimited boards, lists and tasks for solo users. • Teams ($5/user/month): Shared boards, real-time collaboration, assignments and more for teams.

👥 What Can Kanban Tasks Do for You?

For freelancers and solo professionals: One of the most practical freelance productivity tools available for Google Workspace. Keep client work, personal tasks, and project milestones organized without paying for a separate app.

For startups and small teams: Purpose-built as a lightweight project management tool for startups. Fast to set up, easy to onboard, and priced for teams that don't want enterprise overhead.

For Google Workspace power users: A true Gmail integration that uses the sidebar natively and feels like a default feature. If you use Gmail, Drive, and other Google tools for your personal projects, Kanban Tasks is your way to get organized and increase your productivity.

For developers: One of the cleaner developer productivity tools in the Workspace ecosystem. Manage sprint tasks, bug tickets, and feature queues right next to your email.

🔑 Enhance Your Project Management Workflow

• Stop losing tasks in your inbox: Emails that need action stop disappearing into the scroll. Turn any message into a task in one click, with a link back to the original email so nothing falls through the cracks. • Cut the tab count, keep the context: No switching between Gmail and a separate project tool. Your boards live in the Gmail sidebar, so you stay in one place instead of managing work across three open tabs. • Get your team moving in minutes: Share a board, invite a teammate, and you're collaborating already, all inside the Google accounts your team already uses. • Always know what actually needs doing today: The "Get Work Done" view pulls everything due today and this week into one focused list, across all your boards. No digging, no prioritization guesswork. • Replace a $49/month tool with a $5 one: Kanban Tasks does the core 80% of what tools like Jira or Trello do, for a fraction of the price, without the setup overhead or the learning curve.

❤️ Why Google Users Love Kanban Tasks:…